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Hosting Client Meetings: A 5 Step Guide

When running a business, it is inevitable that, at some point, a client you are working with will want to visit your office. It’s natural for clients to be curious about what happens in your operation, so ensuring your office is able to accommodate client meetings is an important element of your overall business presentation.

However, that’s not to say accommodating client meetings is a simple part of your overall business presentation. In fact, if you’ve never hosted a client before, you may find yourself unsure of exactly what you need to see and do. Thankfully, help is at hand; follow this useful step-by-step guide, and the meeting will be a breeze.

Step One: Clean and tidy the office

This one should go without saying, but it’s surprising how many companies make the mistake of thinking a quick vacuum and a ten-second polish is sufficient. Look at it like this: the more important the meeting is it is, the deeper clean and tidy your office requires. If that means contracting professional cleaners, then so be it.

Step Two: Use promotional branding

An office should be as unified as possible, so it’s important to ensure that every item in the entire space very much looks like it’s meant to be there. The easiest way of achieving this is by heading to the likes of to pick up stationery and similar items that can be branded with your company insignia. This helps to create brand unity through the visit, and also assists in your business appearing to be well-considered and thorough. After all, a business that has been careful to brand various items around the office is clearly a brand that is conscientious, which reflects well on your business as a whole.

Step Three: Issue a strict dress code for the day

To continue the impression of uniformity and cohesion as mentioned above, ensure that you implement a strict dress code for the day of the meeting. If you don’t currently have a dress code, then there’s a good guide to getting started at

Step Four: Stock up on refreshments

It’s simple courtesy to want to offer your client a drink, but you’re going to want to explore options beyond tea and coffee. At the very least, a range of caffeinated and non-caffeinated beverages is a must, and a range of hot and cold choices is also a good idea.

Step Five: Minimize noise in the office during the visit

Finally, it’s important to instruct all staff to keep noise to a minimum during the visit. Not only will this help both you and your client to focus during the meeting, but it also helps to foster a sense of professional calm for the duration of your clients visit.

In conclusion

By following the steps above, you can be confident that hosting clients at your office will be simple, straightforward, and effective. In turn, this should help to boost the reputation of your business — and ultimately drive profits — in future.